How To Organize Your Office

Having an unorganized office can be a recipe for disaster in the business world. It can be very easy for things to get out of control and for your performance to begin to suffer. It is important to get things in your control and organized in your office as soon as possible. The main rule of thumb here is everything has a place and everything should stay in it’s place. Start by organizing your paperwork. Use file holders and make sure that your cabinets are all in order. Use labels and file paperwork accordingly. This is the first step towards organizing your office. You have to also organize your time when you are in the office. Your time is one of your greatest assets, period. Many people find that they waste a great deal of time when it comes to work because they allow others to dictate their time instead of making their own time count. You need to prioritize the work that you have to do and get done first before other work. If you work in any type of average office, there is always some sort of emergency arising or fire that needs to be put out. You often will have to stop working on a project to take care of these emergencies. This does not mean that you cannot be organized. To the contrary, you need to be organized so that you can effectively prioritize your work and get the job done. You also have to be able to be flexible in your organization. One way to do this is to map out your day so that you have a goal set of what you plan to do for the day. Leave some time open so that in case an emergency arises, you can take care of it. Have a list in front of you for what you plan to do each day and check off the projects as you finish them. Each day should begin with goals that will enable you to do your work. Keeping a list of these goals is one of the most effective ways to organize your time in the office. Leave out personal phone calls or at the very least, keep them to a minimum. People tend to waste time in the office talking to other employees or talking on the phone with friends and family. This not only throws you off kilter with regard to your organization, but it can also catch the eyes of the boss. If your employer sees that you are idle for a good part of the day, or wasting time talking, they may feel that you are not necessary to the staff. These days, it pays to be as productive as ever when it comes to work. If you are in the position of calling for meetings, make sure that they are short and to the point. Prepare ahead of time by using software like Power Point and printing up information so that everyone can be informed to your point and then keep the information for later use. Be sure to take your lunch and breaks as scheduled. Some people have the idea that they should work through their lunch that they will be more productive. This is not true. People who skip their lunch often get less done because they get burned out. You need to take a lunch break and a few coffee breaks during the day so that you can be more effective, especially if you are working at a computer. Eyestrain, carpal tunnel, and back fatigue happen when you do not take adequate breaks from the computer. Keep up to date with the latest computer technology that can also help you stay more organized. There are many office programs available that you can use for this purpose Make sure that you keep your computer free from dust and use a tool that will keep the keyboard clean. Keep coffee and drinks away from the computer so that you do not end up spilling it on the keyboard and harming your computer. By keeping your office papers organized, using the right organizational tools and making sure that you make the most of your time when you are in the office, you will find that you are much more productive. Keeping a list of goals and writing them down is one way that you can make sure that you are doing your job each day. Remember to be flexible enough so that you can help with emergency situations that arise during working hours.

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